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Texas Notary Stamp and Supplies Requirements
Is a notary stamp or notary seal embosser required?
May I have more than one notary stamp or seal?
Do I need to keep a notary record book?
How long must I keep my notary journal?
I lost my Texas notary stamp, what should I do now?
My employer kept my Texas notary stamp and journal. Is this allowed?
What color ink can I use on my notary stamp?
Is a notary stamp or notary seal embosser allowed in Texas?
Is a notary stamp or notary seal embosser required?Back to top
Yes. Tex. Gov Ann. 406.013 requires a Texas notary to use a seal of office to authenticate all his or her acts. A Texas notary must use a seal of office that clearly shows, when embossed, stamped, or printed on a document, the words "notary public, State of Texas" around a star of five points, the notary public's name, the date the commission expires, and the notary ID number. The notary seal may be a circular form not more than 2" in diameter or a rectangular form not more than one inch in width and 2 1/2 inches in length.
May I have more than one notary stamp or seal?Back to top
Yes. Call The American Association of Notaries at 1-800-721-2663, email us at firstname.lastname@example.org, or click here to order additional Texas notary stamps, embossers, and all other notary supplies.
Do I need to keep a notary record book?Yes. A Texas notary is required by law to maintain a record book or journal of every notarial act performed. This record book must be maintained whether or not any fees are charged for your notary public service. We recommend that you record every notarization in your journal. This protects you against possible suits.Back to top
How long must I keep my notary journal?The best practice is to keep your notary record books permanently. However, Texas law requires notaries to keep record book entries for at least the terms of their commissions or three years after the notarization date, whichever is longer.Back to top
I lost my Texas notary stamp, what should I do now?Notify the Secretary of State immediately, and note the last time the notary stamp was used. Call The American Association of Notaries at 1-800-721-2663, email us at email@example.com, or click here to order a new stamp.Back to top
My employer kept my Texas notary stamp and journal. Is this allowed?No. The notary stamp, commission certificate, and journal are the property of the Texas notary. Your notary commission is issued to you, not to your employer, and your employer has no legal right to keep any of your notarial items, even if the employer paid for your commission.Back to top
What color ink can I use on my notary stamp?Permanent ink must be used when using a rubber stamp type notary stamp; black ink is strongly recommended.Back to top
Is a notary stamp or notary seal embosser allowed in Texas?Back to top
Yes, either an inked notary stamp-type notary seal or an embosser seal may be used. The American Association of Notaries recommends using a self-inking notary stamp. However, when using an embossing notary seal, either by itself or with your self-inking notary stamp, you must be sure to darken the raised letters of the embosser's impression so that it is legible on a photocopy. (Use of notary seal embossers are recommended for all documents destined for overseas recipients). To order an Alaska notary stamp, a notary seal embosser, or an impression inker, contact our office at 713-644-2299 or click here.
Legal disclaimer: The American Association of Notaries makes no claims, promises, or guarantees about the accuracy, completeness, or adequacy of the information contained on this page. Information on this page is not intended as legal advice. We are not attorneys. We do not pretend to be attorneys. Though we will sometimes provide information regarding federal laws and statutes and the laws and statutes of each state, we have gathered this information from various sources. We do not warrant the information gathered from those sources. It is your responsibility to know the appropriate laws governing your state. Notaries are advised to seek the advice of an attorney in their states if they have legal questions about how to perform notarial acts.
Texas notary bonds and errors and omissions insurance policies provided by this insurance agency, the American Association of Notaries, Inc., are underwritten by Western Surety Company (established 1900). American Association of Notaries is owned by Kal Tabbara, a licensed insurance agent in Texas.