Texas Notary Stamp and Supplies Requirements
- Is a notary stamp or notary seal embosser required?
- May I have more than one notary stamp or seal?
- Do I need to keep a notary record book?
- How long must I keep my notary journal?
- I lost my Texas notary stamp, what should I do now?
- My employer kept my Texas notary stamp and journal. Is this allowed?
- What color ink can I use on my notary stamp?
- Is a notary stamp or notary seal embosser allowed in Texas?
Is a notary stamp or notary seal embosser required?Back to top
Yes. Tex. Gov Ann. 406.013 requires a Texas notary to use a seal of office to authenticate all his or her acts. A Texas notary must use a seal of office that clearly shows, when embossed, stamped, or printed on a document, the words "notary public, State of Texas" around a star of five points, the notary public's name, the date the commission expires, and the notary ID number. The notary seal may be a circular form not more than 2" in diameter or a rectangular form not more than one inch in width and 2 1/2 inches in length.
May I have more than one notary stamp or seal?Back to top
Do I need to keep a notary record book?Yes. A Texas notary is required by law to maintain a record book or journal of every notarial act performed. This record book must be maintained whether or not any fees are charged for your notary public service. We recommend that you record every notarization in your journal. This protects you against possible suits.Back to top
How long must I keep my notary journal?The best practice is to keep your notary record books permanently. However, Texas law requires notaries to keep record book entries for at least the terms of their commissions or three years after the notarization date, whichever is longer.Back to top
I lost my Texas notary stamp, what should I do now?Notify the Secretary of State immediately, and note the last time the notary stamp was used. Call The American Association of Notaries at 1-800-721-2663, email us at firstname.lastname@example.org, or click here to order a new stamp.Back to top
My employer kept my Texas notary stamp and journal. Is this allowed?No. The notary stamp, commission certificate, and journal are the property of the Texas notary. Your notary commission is issued to you, not to your employer, and your employer has no legal right to keep any of your notarial items, even if the employer paid for your commission.Back to top
What color ink can I use on my notary stamp?Permanent ink must be used when using a rubber stamp type notary stamp; black ink is strongly recommended.Back to top
Is a notary stamp or notary seal embosser allowed in Texas?Back to top
Yes, either an inked notary stamp-type notary seal or an embosser seal may be used. The American Association of Notaries recommends using a self-inking notary stamp. However, when using an embossing notary seal, either by itself or with your self-inking notary stamp, you must be sure to darken the raised letters of the embosser's impression so that it is legible on a photocopy. (Use of notary seal embossers are recommended for all documents destined for overseas recipients). To order an Alaska notary stamp, a notary seal embosser, or an impression inker, contact our office at 713-644-2299 or click here.
Legal disclaimer: The information provided on this page is for general informational purposes only and should not be relied upon as legal advice. We do not claim to be attorneys and we do not guarantee the accuracy, completeness, or reliability of the information provided. You should always seek the advice of a licensed attorney for any legal matters. It is your responsibility to know the appropriate notary laws governing your state. In no event shall the American Association of Notaries, its employees, or contractors be liable to you for any claims, penalties, losses, damages, or expenses, howsoever arising, including, and without limitation, direct or indirect loss, or consequential loss, out of or in connection with the use of the information contained on any of the American Association of Notaries website pages. Notaries are advised to seek the advice of their state’s notary authorities or attorneys if they have legal questions.
Texas notary bonds and errors and omissions insurance policies provided by this insurance agency, the American Association of Notaries, Inc., are underwritten by Western Surety Company (established 1900). American Association of Notaries is owned by Kal Tabbara, a licensed insurance agent in Texas.