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How to become a Texas Notary

Abbreviation: Tex., TX | 28th State | Statehood: December 29, 1845 |

How to become a notary in Texas:

Are you interested in becoming a Texas notary? Are you interested in generating extra income as a notary, starting your own Texas notary business, adding a Texas notary title to your resume, or helping to notarize documents for people in your community? Texas notaries are appointed by the state to serve the public as an unbiased impartial witnesses to document signing. The process to become a notary in Texas is a straightforward process, and as long as you meet the state notary law requirements listed below, you can apply to become a Texas notary. The American Association of Notaries can help you with the Texas notary application process from start to finish, and when your application is approved, we can manufacture your notary stamp and notary supplies and provide you with support during your Texas notary commission term so you can fulfill your notary duties accurately. The American Association of Notaries has been helping Texans become notaries since 1994. We can help you, too, become a notary!

 

 

This guide will help you understand:

  1. The process to become a Texas notary
  2. Who can become a Texas notary
  3. Basic Texas notary duties

 

To become a Texas notary public and receive a Texas notary public commission, a notary applicant must:

  1. Meet the eligibility requirements listed in the next section.
  2. Properly complete and submit a notary application for appointment to the Secretary of State, Notary Public Unit.
  3. Provide a $10,000 notary bond. (State employees are exempt from the bond requirement.)
  4. Pay a $21 state filing fee.
  5. Upon approval as a notary, take an oath of office before a notary public.
  6. Purchase a notary stamp and a notary record book.

 

Who can become a notary in Texas?

To become a notary in Texas, a notary applicant must meet the following requirements:

 

  1. Be at least 18 years of age
  2. Be a resident of the state of Texas
  3. Not have been convicted of a felony or crime involving moral turpitude that has become final, which has not been set aside, or for which no pardon or certificate of restoration of citizenship rights has been granted. A crime involving moral turpitude includes class A and B type misdemeanors and felony convictions.

Apply Online to Become a Texas Notary Renew your Texas notary public commission online

Non-resident application process to become a Texas notary

A non-resident can apply to become a Texas notary if he or she meets all the following requirements:

 

  1. Is a non-resident licensed Texas escrow officer
  2. Meets the eligibility requirements to become a Texas notary, setting aside the residency requirements
  3. Is a resident of one of the following adjacent states: Louisiana, Arkansas, Oklahoma, or New Mexico
  4. Completes and submits application form 2301-E to the Texas Secretary of State
If the non-resident notary public is no longer a licensed Texas escrow officer, the notary must voluntarily surrender his or her notary public commission to the Secretary of State.

Is a Texas notary bond required to become a notary in Texas?

A Texas notary is required to post a notary bond in the amount of $10,000 when applying for a Texas notary commission. The notary bond protects the public and not the notary for notary’s errors and omissions. Notaries employed by state agencies are not required to obtain notary bonds. To purchase a Texas notary bond, visit the American Association of Notaries website at www.texasnotary.com or call (800) 721-2663.

Do I need notary errors and omissions insurance?

Notary errors and omission insurance are optional. They are designed to protect a notary from unintentional notarial mistakes or omissions that result in financial damages to the public or a document signer. The American Association of Notaries encourages Texas notaries to purchase an errors and omissions insurance policy for their protection. For additional information, visit the American Association of Notaries website at www.texasnotary.com or call (800) 721-2663.

How much does it cost to become a notary in Texas?

To become a Texas notary, a notary applicant is required to:

 

  1. Pay a $21 application filing fee
  2. Purchase a notary stamp
  3. Purchase a notary journal
  4. Provide a $10,000 Texas notary bond

How long is the term of a notary public commission?

The term of office of a Texas notary is four years, commencing on the date specified in the notary’s commission certificate. However, a notary’s commission may be rendered void:

 

  1. By resignation
  2. By death
  3. By revocation
  4. When the notary public ceases to reside in Texas or an adjacent state
  5. If a non-resident notary is no longer a licensed Texas escrow officer

Where can I perform notarial acts in Texas?

A Texas notary has statewide jurisdiction and may perform notarial acts in any county at any location in Texas. Likewise, a Texas notary may not perform notarial acts outside the state of Texas.

Who appoints Texas notaries public?

The Texas Secretary of State is responsible for appointing Texas notaries:

 

Secretary of State
Notary Public Unit
PO Box 13375
Austin, Texas 78711-3375
512-463-5705
http://www.sos.state.tx.us/statdoc/notary-public.shtml

How do I renew my notary commission?

To renew your Texas notary commission, you must follow the same steps you followed when you first applied for a new notary commission. You can renew your notary commission not earlier than ninety days prior to the expiration date of your current notary’s term. To renew you must:

 

  1. Complete a new notary application
  2. Purchase a $10,000 notary bond
  3. Pay a state filing fee of $21
  4. Purchase a new notary stamp

 

Click here to renew your Texas notary commission.

Do I need to take any exams or a notary course?

Texas law does not require new or renewing notary to take any notary courses or exams prior to applying for a Texas notary commission. However, the American Association of Notaries recommends that all notaries take a notary course to familiarize themselves with performing notarial acts according to Texas laws and established standards of sound notary practices. AAN offers a notary course at www.becomeanotarypublic.com.

Do I need to purchase a notary stamp in Texas?

Texas law requires all notaries public to use an inked notary stamp or metal embosser to authenticate all notarial acts. Section 406.013 of the Texas Government Code provides the legal specifications regarding the layout and the information required on all notary stamps and embossers. The notary stamp or embosser must contain the following elements:

 

  • The words "Notary Public"
  • The words "State of Texas" around a star of five points
  • The notary public's name
  • The notary’s identifying number
  • The date the notary public’s commission expires
  •  

    The stamp must also:

     

  • Be either circular or rectangular form
  • Be not more than two inches in diameter (or one inch in width and 2 ½ inches in length)
  • Contain a serrated or milled edge border
  • Is a notary journal required in Texas?

    Section 406.14 of the Texas Government Code requires all Texas notaries to keep in a notary journal a record of all notarial acts performed as a notary public. Texas notaries may maintain a notary record book electronically on a computer or other storage device. A notary public is required to keep, in a safe and secure manner, copies of the records of notarizations performed for the length of: (1) the term of the commission in which the notarization occurred; or (2) three years following the date of notarization. A notary public, whose commission has been revoked, must deposit his or her notary record books with the county clerk of the county in which the notary public resided. The notary’s seal must be immediately destroyed. For Texas notary supplies, visit the American Association of Notaries website at www.texasnotary.com or call (800) 721-2663.

    How much can I charge for performing notarial acts?

    Texas notary fees are set by statute (§406.024). The maximum allowable fees that a Texas notaries or their employers may charge for notarial acts are listed below:

     

  • Acknowledgments - $6.00 (for the first signature and $1.00 for each additional signature)
  • Oaths or affirmations - $6.00
  • For a certificate under seal not otherwise provided for - $6.00
  • Copy certification - $6.00
  • For swearing a witness to a deposition - $6.00
  • For taking the deposition of a witness - $0.50 for each 100 words
  • Protest - $4.00
  •  

    Note: “A notary public shall keep posted at all times in a conspicuous place in the respective offices a complete list of fees the notary may charge by law” (GC §603.008). Furthermore, “an officer who by law may charge a fee for a service shall keep a fee book and shall enter in the book all fees charged for services rendered” (GC §603.006).

    What notarial acts can a Texas notary perform?

    A Texas notary is authorized to perform five notarial acts:

     

  • Take acknowledgments
  • Administer oaths or affirmations
  • Protest instruments
  • Take depositions
  • Certify copies of documents not recordable in the public records
  • Can I perform online notarizations in Texas?

    Effective July 1, 2018, Texas notaries are allowed to perform online notarizations via audio/video conference technologies with anyone located across the state, the country, or the globe.

    What is the process to become an online Texas notary?

    To become an online Texas notary, you must meet the following requirements:

     

    1. Hold a traditional notary commission
    2. Purchase an electronic image of your Texas notary seal in one of the following formats: MP, JPEG, PNG, or TIF
    3. Purchase a digital certificate from a reputable third party
    4. Apply for an online notary commission at the Texas Secretary of State’s website: https://www.sos.state.tx.us/
    5. Pay a $50.00 application fee

    How do I update my address on file with the Texas Secretary of State?

    Texas law requires notaries to notify the Secretary of State of a change in the notary's address not later than the 10th day after the date on which the change is made. Address changes can be updated:

     

    1. Online at the Secretary of State’s website
    2. By downloading and mailing the Notary Public Change of Address form to the Secretary of State's office

    How do I change my name on my notary commission?

    A Texas notary public whose name is legally changed during the term of the notary’s commission may continue to perform notarial acts using the name he or she is commissioned under until the expiration or termination of such commission. A Texas notary also has the option of changing the name on his or her notary commission by:

     

    1. Filling out an Application for Change of Name
    2. Obtaining a rider or endorsement from the insurance agency or surety showing the new name change
    3. Submitting a $20 filing fee

    How do I resign my Texas notary commission?

    To resign your notary commission, send a signed letter to the Secretary of State’s office at the address listed below:

     

    Secretary of State
    Notary Public Unit
    PO Box 13375
    Austin, Texas 78711-3375
    512-463-5705
    http://www.sos.state.tx.us/statdoc/notary-public.shtml

    List of prohibited notarial acts in Texas:

    Any breach of the Texas notary law by a Texas notary, whether intentional or not, constitutes an “official misconduct.”Below is a list of a few of the forbidden notarial acts that every notary must know and avoid:

     

  • a false statement knowingly made in a notary public application;
  • use of the phrase "notario" or "notario publico" in connection with advertising or offering the services of a notary public;
  • false representation as an attorney as specified in §406.017, Government Code;
  • a failure to fully and faithfully discharge any of the duties or responsibilities required of a notary public;
  • the unauthorized practice of law;
  • a failure to utilize a correct notary seal as described in §406.013 and §406.101(5), Government Code and this chapter;
  • a failure to administer an oath or affirmation as required by law;
  • the collection of a fee in excess of the fees authorized by §406.024 and §406.111, Government Code;
  • the execution of any certificate as a notary public containing a statement known to the notary public to be false;
  • a failure to complete the notarial certificate at the time the notary public's signature and seal are affixed to the document;
  • the advertising or holding out in any manner that the notary public is an immigration specialist, immigration consultant, or any other title or description reflecting an expertise in immigration matters;
  • the use of false or misleading advertising of either an oral or written nature, whereby the notary public has represented or indicated that he or she has duties, rights, powers, or privileges that are not possessed by law;
  • performing a notarization when the purported principal did not personally appear before the notary public at the time the notarization is executed;
  • a failure to comply with, or violation of, a previous disciplinary action taken pursuant to §87.34 of this title (relating to Disciplinary Action);
  • a failure to promptly respond to a request for public information in accordance with §87.52 of this title (relating to Public Information);
  • a failure to properly identify the individual whose signature is being notarized;
  • a failure to keep a notary record as described in §406.014 and §406.108, Government Code, and Chapter 87 of this title;
  • a failure to include in the notarial certificate for an online notarization a notation that the notarization is an online notarization;
  • a failure to take reasonable steps to ensure that the two-way audio-visual communication used during an online notarization is secure from unauthorized interception;
  • a failure to safely and securely maintain notary materials;
  • performing a notarial act that the notary public is not authorized to perform;
  • use of a digital certificate or electronic seal that has expired or is no longer valid;
  • a failure to report a new digital certificate or electronic seal as required by §87.63 of this title (relating to Changes to Digital Certificate and Electronic Seal for Online Notary);
  • notarizing one's own signature;
  • a failure to timely respond to a request for information from the secretary of state; and
  • a failure to maintain a current address as required by §406.019, Government Code.
  • What are the liabilities associated with performing unlawful acts?

    Texas notaries public who commit official malfeasance may be subject to criminal liability, civil liability, and administrative disciplinary action by the Texas Secretary of State.

     

    Notaries who violate Sec 406.017 (REPRESENTATION AS ATTORNEY) may be subject to a Class A misdemeanor for the first offense and a felony of the third degree if it is shown in the trial that the notary has previously been convicted under this section. In addition, failure to comply with this section is, in addition to a violation of any other applicable law of this state, a deceptive trade practice actionable under Chapter 17, Business & Commerce Code.

    List of laws that governs Texas notaries:

    Texas Notarial Certificates:

    Click here to view Texas notarial certificates.

    Apply Online to Become a Texas Notary Renew your Texas notary public commission online


    Revised: December 2017

    Legal disclaimer: The American Association of Notaries makes no claims, promises, or guarantees about the accuracy, completeness, or adequacy of the information contained on this page. Information this page is not intended as legal advice. We are not attorneys. We do not pretend to be attorneys. Though we will sometimes provide information regarding federal laws and statutes and the laws and statutes of each state, we have gathered the information from a variety of sources. We do not warrant the information gathered from those sources. It is your responsibility to know the appropriate laws governing your state. Notaries are advised to seek the advice of an attorney in their state if they have legal questions about how to notarize.

    Texas notary bonds and errors and omissions insurance policies provided by this insurance agency, the American Association of Notaries, Inc., are underwritten by Western Surety Company (established 1900). American Association of Notaries, is owned by Kal Tabbara, licensed insurance agent in Texas.